How to Register Employees with PhilHealth: Employer Guide
Complete employer guide to registering new employees with PhilHealth. Learn the PMRF process, EPRS remittance, 2025 contribution rates, and compliance.
Registering new employees with PhilHealth is a legal requirement under the National Health Insurance Act (RA 7875) and Universal Health Care Act (RA 11223). This guide walks employers through the complete registration and remittance process.
Why Registration Matters
PhilHealth registration provides employees access to:
- Hospitalization coverage
- Outpatient services
- Maternity care
- Preventive healthcare
Non-Compliance Penalties: Failure to register or remit contributions can result in fines from ₱5,000 to ₱10,000 per employee, plus interest.
Step 1: Register as an Employer
Before enrolling employees, your company needs a PhilHealth Employer Number (PEN).
For Companies Registered Before July 1, 1999
- Automatically enrolled if registered with SSS
- Update PhilHealth records if needed
For New Employers
Register via Philippine Business Registry (PBR) or at PhilHealth office with:
| Document | Description |
|---|---|
| ER1 Form | Employer Registration Form |
| Business Permit | DTI or SEC registration |
| BIR Form 2303 | Certificate of Registration |
Upon approval, you’ll receive:
- PhilHealth Employer Number (PEN)
- Certificate of Registration (post in workplace)
Step 2: Register the Employee
Timeline
Register new hires within 30 days from employment date.
Required Documents
| Document | Requirement |
|---|---|
| PMRF | Two signed copies |
| Valid ID | Passport, SSS, TIN, etc. |
| 1x1 Photo | Recent photo |
| Birth Certificate | PSA-issued |
| Marriage Certificate | Only if updating civil status |
Process
- Employee completes PMRF - Download from philhealth.gov.ph
- Attach required documents
- HR submits to PhilHealth LHIO - Or employee submits directly
- Receive PIN and MDR - 12-digit PhilHealth Identification Number and Member Data Record
Step 3: Remit Monthly Contributions via EPRS
2025 Contribution Guidelines
| Parameter | Amount |
|---|---|
| Rate | 5% of monthly basic salary |
| Salary Floor | ₱10,000 |
| Salary Ceiling | ₱100,000 |
| Minimum Monthly | ₱500 (₱250 each) |
| Maximum Monthly | ₱5,000 (₱2,500 each) |
Contribution is shared equally between employer and employee.
Remittance Schedule
| Last Digit of PEN | Deadline (Following Month) |
|---|---|
| 0-4 | 11th to 15th |
| 5-9 | 16th to 20th |
Example: For June 2025 contributions with PEN ending in 7, remit between July 16-20.
Using EPRS
- Log in to PhilHealth EPRS portal
- Add employees with their 12-digit PIN
- Generate Employer Remittance Report (RF-1)
- Submit and upload proof of payment
- Monitor posting status
Step 4: Maintain Records
Regular Tasks
- Verify accuracy of each employee’s PIN and MDR
- Update records using Er3 Form (for separation, LOA, etc.)
- Store RF-1 reports for audit purposes
- Help employees update info via Member Portal
Record Retention
Keep copies of:
- RF-1 reports
- Payment receipts
- Employee PMRFs
- Er3 forms for status changes
Tips for Smooth Registration
For First-Time Jobseekers
RA 11261 waives government documentation fees for those with a valid barangay-issued certificate.
Avoid Common Mistakes
| Mistake | Solution |
|---|---|
| Late registration | Register within 30 days of hiring |
| Incorrect PIN entry | Double-check 12-digit number |
| Missed remittance | Set calendar reminders for deadlines |
| Incomplete forms | Review PMRF before submission |
Employee Benefits
Registered employees enjoy:
| Benefit | Coverage |
|---|---|
| Inpatient Care | Case rate packages |
| Outpatient Care | Day surgeries, procedures |
| Maternity | Prenatal, delivery care |
| Dialysis | Kidney treatment packages |
| TB Care | Tuberculosis treatment |
| Dependents | Qualified family members |
Frequently Asked Questions
What if an employee already has a PIN? Just use their existing PIN for contributions. No need to re-register.
Can employees register themselves? Yes, but employers must remit contributions on their behalf.
What if we miss the remittance deadline? Late remittances incur interest and penalties. Submit as soon as possible.
How do we handle employee separation? Submit Er3 Form to report the separation and stop contributions.
Contact Information
| Resource | Contact |
|---|---|
| PhilHealth Hotline | (02) 866-225-88 |
| actioncenter@philhealth.gov.ph | |
| Website | philhealth.gov.ph |
| LHIO Directory | philhealth.gov.ph/about_us/directory/ |
Proper PhilHealth registration ensures legal compliance and provides essential healthcare coverage for your employees. Stay updated on contribution rates and remittance schedules to avoid penalties.